This evidence will:
➝add substance to your own ideas
➝allow the reader to see what has informed your thinking and how your ideas fit in with, and differ from, others’ in your field
➝demonstrate your understanding of the general concepts and theories on the topic
➝show you have researched widely, and know about specialist/niche areas of interest.
What is the difference between paraphrasing and summarising?
Paraphrasing and summarising are two similar and related ideas, so it makes sense that they’re often confused with each other.
To tell them apart, think of them like this: Paraphrasing is putting an individual passage into your own words while summarising is putting a text or passage’s main idea, theme, or story into your own words.
Summarising deals with the big picture, such as an entire body of work or a complete chapter, while paraphrasing deals with specific passages, from a few words to a few paragraphs, but nothing terribly lengthy. Summaries are always shorter than their original source, but paraphrases are typically around the same length as, if not slightly shorter than, their source.
Another distinction is that summaries tend to gloss over the details, whereas paraphrases can still incorporate everything, as long as it’s reworded.
How to summarise others’ work
Summarising is providing a condensed version of someone else’s key points. When summarising other people’s work, make sure that you:
➝identify the relevant points of the idea or argument, depending on your purpose
➝write a shortened version, in your own words, to show your understanding
➝include an in-text citation and reference to the original author.
Common pitfalls include:
➝describing an author’s idea/argument but not explaining the significance to your own argument or point you are trying to make
➝providing too much detail such as examples, anecdotes, unnecessary background information rather than being selective and applying the information to the question you are trying to answer.
How to synthesise others’ work
Synthesising involves combining different information and ideas to develop your own argument. When synthesising others’ work, make sure that you:
➝Group sources into relevant categories, for example, authors with similar viewpoints or research that reveals the same results
➝Write about these in your own words. Do not discuss each author separately; you must identify the overall points you want to make
➝Include references to all the original authors.
Common pitfalls include:
➝Not distinguishing clearly which viewpoint/s belong to which author/s
➝Listing authors separately or one by one, thus not grouping relevant authors or points together
➝Giving too much detail about different perspectives rather than being selective of the key features relevant to your line of argument
➝Describing the idea/argument but not explaining the significance to your own argument or point you are trying to make.
How to quote from others’ work
Quoting is where you copy an author’s text word for word, place quotation marks around the words and add a citation at the end of the quote. When quoting others’ work, make sure that you:
➝copy the quote exactly from the original, as the author has written it, taking care to include quotation marks
➝show where you have made any changes to the text
➝include an in-text citation and reference to the original author.
Common pitfalls include:
➝Using too many quotes throughout your work
➝Incorporating a quote without explaining the significance to your own argument or point you are trying to make.
How to paraphrase others’ work
Paraphrasing is using your own words to express someone else’s ideas. When paraphrasing, make sure that you:
➝identify a relevant theme or point, depending on your purpose
➝write the point in your own words
➝focus on the meaning of an idea or argument
➝include a reference to the original author.
Common pitfalls include:
➝describing an author’s idea/argument but not explaining the significance to your own argument, or the point that you are trying to make
➝using too many of the original author’s words, this includes using the same structure
➝not distinguishing between the author’s point and your own viewpoint
providing too much detail.
When paraphrasing:
➝DO NOT use paraphrasing software–it does not create accurate paraphrases and can create meaningless communications.
➝Read the text carefully. Be sure you understand the text fully.
➝Put the original text aside and write your paraphrase in your own words. Considering each point of the original text, how could you rephrase it if you were explaining it to one of your classmates who hadn’t read it?
➝Do not simply replace every third or fourth word of the original passage. This is a form of plagiarism.
➝Review your paraphrase. Does it reflect the original text but is in your own words and style? Did you include all the main points and essential information?
➝Include an in-text citation in the expected formatting style
➝Explain why the paraphrased information is important. To do so, ask yourself the following questions:
What am I trying to show or prove with this information?
Why is it important to what I am saying? What is its significance?
How does this information add to what I am trying to prove in this paragraph?
Language
Academic writing is concise, clear, formal and active. It does not need to be complex or use long sentences and obscure vocabulary.
In formal academic writing it is important to be concise. This helps your reader to understand the points you are making.
Here are some tips to help you:
➝Only include one main idea per sentence.
➝Keep your sentences to a reasonable length (generally not more than 25 words). Long sentences can be difficult to follow and this may distract from your point.
➝Avoid repetition.
Use a blend of active and passive verbs
Most verbs can be used in either an active or passive form. It is usually appropriate to use a mixture of passive and active forms within academic writing. Always check with your department to see what form of writing would be most appropriate for your subject area.
Active voice
The active voice places the subject of the sentence in charge of the action.
For example: “The research assistant designed the survey.” Here the research assistant (the subject) designed (the verb) the survey (the object).
It is usually more direct and easier to read than the passive voice.
However, sometimes you may want to emphasise what is happening rather than who is doing it. To do this you can use the passive voice.
Passive Voice
The passive voice places the subject at the end, or may leave it out completely.
For example: “The survey was designed by the research assistant.” Here the survey (the object) was designed (the verb) by the research assistant (the subject).
The passive voice is more formal than the active voice. It is often used in academic writing as it is seen as more impersonal and therefore more objective. However, it is not always easy to read and it may add unnecessary words.
Convey your opinion
Answering the Question
There is rarely one answer to a question or assignment. Research, ideas and arguments should always be open to being challenged, so it is important that the language you use acknowledges this. In your academic work, you should not present something as a fact that might not be.
In academic writing, you can use language to show how confident you are about an argument or claim you are discussing. The common ways to do this are often referred to as hedges or boosters. You can also use different reporting verbs to convey your feelings or attitude towards a topic
Hedges
When writing, be careful of using words such as “definitely” or “proves”. Ask yourself whether your statement is a fact or whether there may be some doubt either now or in the future.
Some useful hedging words and phrases to use in your work are:
“This suggests…”
“It is possible that…”
“A possible explanation…”
“Usually…”
“Sometimes…”
“Somewhat…”
Example
1 “Research proves that drinking a large volume of fizzy drinks containing sugar leads to the development of type II diabetes.”
2 “Research suggests that high consumption of fizzy drinks containing sugar may contribute to the development of type II diabetes.”
In sentence 1, the statement is presented as proven fact: that a high volume of sugary fizzy drinks will definitely lead to type II diabetes. This leaves no room for doubt or criticism or the fact that some people may drink large volumes of fizzy drinks and never develop type II diabetes.
In sentence 2, the writer has used ‘hedging language’ – ‘suggests’ and ‘may contribute’ – to show that while there is evidence to link sugary drinks and type II diabetes, this may not be true for every person and may be proven to be incorrect in the future.
Take the same sentence as used in the previous section:
1 “Research suggests that high consumption of fizzy drinks containing sugar may contribute to the development of type II diabetes.”
2 “Research indicates a clear link between the high consumption of a large volume of fizzy drinks containing sugar and the development of type II diabetes.”
In sentence 1, the writer has used the hedging language ‘suggested’ and ‘may contribute’, to show that while there is evidence to link sugary drinks and type II diabetes this may not be true for every person and may be proven to be incorrect in the future.
In sentence 2, the writer still uses language to allow for doubt and argument but it is clear that this writer is more convinced by the research.
The Manchester Academic Phrasebank provides many more examples that you can use in your written work.
Reporting verbs
Reporting verbs can be grouped into the three main categories of strong, neutral and tentative:
Strong verbs convey a degree of certainty about an issue.
Neutral verbs do not indicate any value judgements on the part of the author. They are rather descriptive in tone.
Tentative verbs show that the writer tends to feel a certain way about an issue but is not wholly sure.
Below are common examples of strong, neutral and tentative reporting verbs.